1:The
Organization shall be called THE OLIVER GANG, INC.
2:The
membership shall elect nine (9) Directors who then will elect the four
(4) Officers consisting of President, Vice-President, Secretary, and Treasurer
from the nine (9) Directors. All Directors shall be current members. Only
one person per household may serve as a Director or Officer at any given
time.
3:Active
members, which includes spouse, must have a current membership to vote
on all association matters.
4:Membership
shall be for one year beginning January 1 and to end December 31 of the
same year. Dues shall be established by the Finance Committee and approved
by the Board of Directors. Membership includes a subscription to the newsletter.
5:A
minimum of three (3) membership meetings shall be conducted per year. Meetings
are to be conducted at Oliver Gang Spring Fling, Oliver Gang Summer show
and Oliver Gang Plow day.
6:A
minimum of three (3) meetings of the Officers and Directors per year shall
be conducted separate from the membership meeting.
7:A
quorum of three (3) Officers and ten (10) members must be present before
a membership meeting can be held. A ten (10) day minimum prior notice must
be given for this meeting.
8:A
quorum of two (2) Officers and three (3) Directors must be present before
a Directors and Officers meeting can be held. A five (5) day minimum prior
notice must be given for this meeting.
9:The
names of each member and Officers present at a meeting must be recorded
for the meeting in attendance.
10:The
offices of President, Vice-President, Secretary, and Treasurer shall be
for one (1) year. Directors shall be elected in groups of 3, 3, and 3 and
will serve a three (3) year term. No Director shall serve in one office
for more than two (2) consecutive terms. Elections will be held at Spring
Fling and new Directors and Officers shall assume office upon election.
a:President:
The duty of the President is to preside over the meetings of the membership.
b:Vice-President:
The duty of the Vice-President is to preside over membership meetings in
the absence of the President and to render the President any assistance
necessary in the organization of the events. The Vice-President shall preside
over board meetings.
c:Secretary:
The duty of the Secretary is to keep a complete record of the meetings
of the membership and the meetings of the Directors of the Association
and to be caretaker of all correspondence pertaining to the Association.
d:Treasurer:
The duty of the Treasurer is to pay all outstanding bills of the Organization
and keep an accurate account of paid expenses and money received. The Treasurer
shall provide any assistance necessary to the committee conducting the
audit.
e:Directors:
The Directors shall aid in work with the officers. Directors shall be chairpersons
of standing committees. Committees shall consist of: Finance Committee,
Nominating Committee, Membership Committee, Activity Committee, and Merchandising
Committee. The Treasurer shall not serve on the Finance Committee.
12:Compensation.
Directors and Officers of the Organization shall not be compensated for
the time to perform their duties, travel or lodging expenses. Any purchases
made for the Organization shall require a receipt for reimbursement.
13:The
Treasurer and the President must sign all checks over two hundred fifty
dollars ($250.00)
14:An
audit of the Treasurer’s record books shall be conducted by the Finance
Committee by November 30 of each year.
15:Any
Director may resign at any time by giving written notice to the President
or the Secretary of the Association. Such resignation will become effective
on the date of receipt.
16:The
Officers and Directors of the Association shall attend a minimum of 2/3
Directors meetings.
17:It
is the responsibility of the Directors to perform necessary tasks during
club events.
18:An
Officer or Director who is not performing the duties of his/her position
may be removed from his/her position. A two-thirds (2/3) vote of Directors
and Officers present will be needed to remove any Officer or Director.
19:The
Officers and Directors may choose a replacement for any Directors or Officers
position vacated due to death, resignation, or termination. The appointment
shall be for the duration of the time left in the vacated position.
20:The
Officers and Directors of the Association shall approve a yearly budget
submitted by the Finance Committee. The budget shall be approved by Dec
31 of the year preceding the year that the budget is for.
21:At
least one member of any designated committee shall be a Director.
22:The
bylaws of the Association can only be changed, added to, or dropped with
a two-thirds (2/3) vote of members present at a membership meeting. The
members of the Association shall receive written notice and a copy of proposed
changes to the by-laws at least thirty (30) days prior to the vote.