1:The Organization shall be called THE OLIVER GANG, INC.
2:The membership shall elect nine (9) Directors who then will elect the four (4) Officers consisting of President, Vice-President, Secretary, and Treasurer from the nine (9) Directors. All Directors shall be current members. Only one person per household may serve as a Director or Officer at any given time.
3:Active members, which includes spouse, must have a current membership to vote on all association matters.
4:Membership shall be for one year beginning January 1 and to end December 31 of the same year. Dues shall be established by the Finance Committee and approved by the Board of Directors. Membership includes a subscription to the newsletter.
5:A minimum of three (3) membership meetings shall be conducted per year. Meetings are to be conducted at Oliver Gang Spring Fling, Oliver Gang Summer show and Oliver Gang Plow day.
6:A minimum of three (3) meetings of the Officers and Directors per year shall be conducted separate from the membership meeting.
7:A quorum of three (3) Officers and ten (10) members must be present before a membership meeting can be held. A ten (10) day minimum prior notice must be given for this meeting.
8:A quorum of two (2) Officers and three (3) Directors must be present before a Directors and Officers meeting can be held. A five (5) day minimum prior notice must be given for this meeting.
9:The names of each member and Officers present at a meeting must be recorded for the meeting in attendance.
10:The offices of President, Vice-President, Secretary, and Treasurer shall be for one (1) year. Directors shall be elected in groups of 3, 3, and 3 and will serve a three (3) year term. No Director shall serve in one office for more than two (2) consecutive terms. Elections will be held at Spring Fling and new Directors and Officers shall assume office upon election.
a:President: The duty of the President is to preside over the meetings of the membership.
b:Vice-President: The duty of the Vice-President is to preside over membership meetings in the absence of the President and to render the President any assistance necessary in the organization of the events. The Vice-President shall preside over board meetings.
c:Secretary: The duty of the Secretary is to keep a complete record of the meetings of the membership and the meetings of the Directors of the Association and to be caretaker of all correspondence pertaining to the Association.
d:Treasurer: The duty of the Treasurer is to pay all outstanding bills of the Organization and keep an accurate account of paid expenses and money received. The Treasurer shall provide any assistance necessary to the committee conducting the audit.
e:Directors: The Directors shall aid in work with the officers. Directors shall be chairpersons of standing committees. Committees shall consist of: Finance Committee, Nominating Committee, Membership Committee, Activity Committee, and Merchandising Committee. The Treasurer shall not serve on the Finance Committee.
12:Compensation. Directors and Officers of the Organization shall not be compensated for the time to perform their duties, travel or lodging expenses. Any purchases made for the Organization shall require a receipt for reimbursement.
13:The Treasurer and the President must sign all checks over two hundred fifty dollars ($250.00)
14:An audit of the Treasurerís record books shall be conducted by the Finance Committee by November 30 of each year.
15:Any Director may resign at any time by giving written notice to the President or the Secretary of the Association. Such resignation will become effective on the date of receipt.
16:The Officers and Directors of the Association shall attend a minimum of 2/3 Directors meetings.
17:It is the responsibility of the Directors to perform necessary tasks during club events.
18:An Officer or Director who is not performing the duties of his/her position may be removed from his/her position. A two-thirds (2/3) vote of Directors and Officers present will be needed to remove any Officer or Director.
19:The Officers and Directors may choose a replacement for any Directors or Officers position vacated due to death, resignation, or termination. The appointment shall be for the duration of the time left in the vacated position.
20:The Officers and Directors of the Association shall approve a yearly budget submitted by the Finance Committee. The budget shall be approved by Dec 31 of the year preceding the year that the budget is for.
21:At least one member of any designated committee shall be a Director.
22:The bylaws of the Association can only be changed, added to, or dropped with a two-thirds (2/3) vote of members present at a membership meeting. The members of the Association shall receive written notice and a copy of proposed changes to the by-laws at least thirty (30) days prior to the vote.